Job Description
Job Description
Job Profile – Admin Officer | School Department: Administration & Transport Reports To: Principal and GM Location - Surendranagar - Gujarat Job Purpose: To manage all general administrative and operational functions of the school, other than academics, ensuring a safe, efficient, well-maintained and parent-friendly school environment while supporting the Principal, Academic Team and other stakeholders. Key Responsibilities General Administration: Manage day-to-day administrative operations and ensure smooth functioning of the school unit. Safety & Security: Ensure the safety and security of students, employees, visitors and school premises; oversee security systems and emergency preparedness. Office Administration: Manage office operations, housekeeping, support staff and administrative resources. Facilities Management: Ensure effective management and upkeep of all school facilities, utilities and services. Infrastructure & Estate Management: Supervise infrastructure maintenance, repairs, civil works, electrical, plumbing, carpentry, landscaping and other facility-related requirements. Housekeeping & Staff Management: Monitor housekeeping standards, deployment, attendance, performance and discipline of support staff. Events Management: Plan and coordinate school events, functions, meetings, celebrations and other activities from an administrative and logistical perspective. Transportation: Coordinate school transport operations, routes, vendors, vehicle maintenance, safety and related student/parent concerns. School Services: Ensure timely and efficient delivery of essential administrative and support services to students, parents and employees. Admissions, Marketing & Business Development: Support admissions activities, local marketing initiatives, parent engagement and business development efforts to achieve enrolment objectives. Liaisoning & Compliance: Coordinate with government authorities, local agencies, vendors and other external stakeholders; maintain required licences, agreements, documentation and statutory compliance. Stakeholder Management: Manage relationships with internal stakeholders such as Purchase, Accounts, IT and HR, as well as external vendors, service providers and other partners. Parent Relations: Address and resolve administrative concerns of parents and ensure timely communication and service support. Coordination with Support Functions: Work closely with HR, Finance, IT, Purchase, Central/Regional Administration and other support teams for smooth school operations. Support to School Leadership: Assist the Principal and Academic Team in administrative, operational and logistical matters to ensure effective school functioning. Documentation & Reporting: Maintain administrative records, agreements, service documents, reports and other relevant documentation. Additional Responsibilities: Undertake any other duties and responsibilities assigned from time to time in the interest of effective school operations. Key Competencies Administration | Facilities Management | Team Handling | Safety & Security | Vendor Management | Parent Relations | Events & Logistics | Compliance & Liaisoning | Admissions Support | Communication & Coordination | Problem Solving | Stakeholder Management