Deputy Registrar

Key Responsibilities:

Academic Administration

• Oversee academic administration activities, including admissions, registration, examinations, and student records.
• Ensure accurate maintenance of student databases, transcripts, certificates, and degree records.
• Coordinate academic calendars and university schedules.
• Monitor implementation of academic regulations, ordinances, and policies.

Regulatory Compliance

• Ensure compliance with UGC, AICTE, NAAC, NIRF, NBA, and other statutory requirements.
• Coordinate preparation and submission of reports to regulatory bodies.
• Maintain institutional records and documentation for audits and inspections.

Governance & Administration

• Organize meetings of statutory bodies such as Board of Management, Academic Council, Finance Committee, and other committees.
• Prepare agendas, minutes, and follow-up action reports.
• Manage official correspondence and documentation on behalf of the University.
• Assist in policy formulation and institutional governance.

Student Services

• Supervise admissions, enrollment, examinations, graduation, and convocation processes.
• Address student grievances related to academic administration.
• Ensure timely issuance of certificates, transcripts, and academic documents.

Leadership & Coordination

• Support the Registrar in the day-to-day management of the Registrar‘s Office.
• Supervise administrative staff and monitor departmental performance.
• Coordinate with Deans, Directors, Heads of Departments, faculty, and external agencies.
• Lead process improvement and digital transformation initiatives.

Convocation & Events

• Plan and coordinate convocation ceremonies and other academic events.
• Ensure smooth conduct of university functions and official programs.

Qualifications

• Preference for candidates with a Ph.D. and experience in higher education administration.
• Knowledge of UGC Regulations, NAAC Accreditation, ERP systems, and academic administration processes.

Experience

• Minimum 8–10 years of administrative experience in a University/Higher Education Institution.
• Experience in admissions, examinations, academic records, statutory compliance, and university governance.
• Experience in a supervisory or managerial role is preferred.

Key Skills

• Strong administrative and organisational abilities.
• Excellent drafting and communication skills.
• Leadership and team management.
• Knowledge of university regulations and compliance frameworks.
• Proficiency in MS Office, ERP/SIS platforms, and data management systems.
• Problem-solving and stakeholder management skills.