Job Description
WE’RE HIRING | EXECUTIVE ASSISTANT TO MANAGING DIRECTOR
UDS Architects LLP | Lower Parel, Mumbai
UDS Architects LLP is a multidisciplinary architecture and interior design firm working across high-end villas, apartments, 5-star hotels, hospitals, and educational projects.
We are looking for a reliable, proactive, organized, and detail-oriented Executive Assistant to work closely with our Managing Director.
ROLE DETAILS
Experience: 3–6 years
Salary: ₹40,000–₹50,000 per month
Location: Lower Parel, Mumbai
Working Days: Monday–Saturday | 9:30 AM–6:30 PM
4th Saturday: Off
KEY REQUIREMENT
Strong follow-up, coordination, and task-tracking skills are essential. The candidate must be capable of independently tracking tasks, deadlines, and commitments through to completion.
KEY RESPONSIBILITIES
• Manage the MD’s calendar, meetings, appointments, emails, and priorities
• Coordinate with internal teams, clients, vendors, and external stakeholders
• Delegate tasks and follow up regularly until closure
• Track deadlines, commitments, and deliverables using structured trackers
• Draft emails, letters, reports, and internal communications
• Conduct research and prepare reports, comparisons, and trackers
• Attend meetings, take live notes, and prepare MOMs with action items, owners, and deadlines
• Coordinate business travel, appointments, bookings, and other administrative requirements
• Assist with personal and administrative coordination as required
• Maintain complete confidentiality and discretion
MUST-HAVE SKILLS
• Excellent written and spoken English
• Strong organization, coordination, and follow-up skills
• Fast and accurate typing, including real-time dictation
• Good working knowledge of Google Sheets, MS Excel, and MS Word
• Ability to work with formulas, trackers, and structured reports
• Ability to manage multiple priorities independently
• High integrity, reliability, discretion, and professionalism
• Previous experience supporting an MD / CEO / Founder / Senior Leadership is strongly preferred
CANDIDATE PREFERENCE
• Candidates living in or near Lower Parel are strongly preferred
• One-way door-to-door commute should preferably be within 45–50 minutes
• Candidates should be comfortable handling occasional time-sensitive communication outside regular working hours when required
HOW TO APPLY
Interested candidates may share their updated CV at:
Email:
Contact: 8962618553