Job Description
About the job
WE’RE HIRING | HR Operations & Admin Executive
Dwij AI Labs builds AI-native engineering teams for companies creating the next generation of AI and SaaS products. With a focus on modern technology stacks, automation, acceleration, and leverage, Dwij AI Labs emphasizes speed, quality, and deep technical understanding. The organization is in a growth phase and is actively building a team to support cutting-edge product development.
We are looking for a proactive, articulate and well-organized professional who can take ownership of HR coordination, Talent Acquisition and office operations
Location: Ahmedabad, Gujarat
Position: HR Operations and Admin Executive
Employment: Full-Time, Work from Office (3pm - 12am)
Experience: 2–4 Years
Salary: Competitive / As per experience
YOUR ROLE
HR & People Coordination
- Support recruitment, interview scheduling and employee onboarding.
- Maintain employee records, attendance, leave and HR documentation.
- Coordinate joining formalities and employee communication.
- Assist with payroll inputs and routine HR activities.
- Support employee engagement and internal coordination.
Talent Acquisition Support
- Provide administrative and coordination support across the recruitment lifecycle.
- Interview scheduling, candidate communication, and reporting support for smooth and timely recruitment operations.
- Maintain and update applicant tracking systems (ATS) with candidate information
- Communicate with candidates regarding interview logistics, feedback, and next steps.
- Maintain process adherence and a consistent candidate experience
- Customer service orientation with ability to engage candidates professionally and courteously
Office & Administration
- Oversee smooth day-to-day office operations.
- Coordinate with vendors, service providers and external stakeholders.
- Coordinate meetings, appointments and internal activities.
- Ensure a professional and well-organized workplace environment.
WHAT WE’RE LOOKING FOR
✔ Graduate in HR, Business Administration or a related discipline
✔ 1–3 years of relevant experience in HR/Admin/Talent Acquisition preferred
✔ Strong verbal and written communication skills including sentence mastery, vocabulary, fluency, and pronunciation
✔ Strong follow-up, coordination and organizational skills
✔ Strong email writing skills with clear, professional, and structured communication
✔ Working knowledge of Applicant Tracking Systems (ATS) and recruitment trackers
✔ Proficiency in MS Office (Excel, Word, PowerPoint) for tracking, reporting, and documentation
✔ Ability to multitask and take ownership of responsibilities
✔ Self-motivated, proactive and target-oriented
✔ Understanding of recruitment processes and administrative best practices
✔ A positive attitude with strong attention to detail
Interested in joining us?
Send your updated CV to:
Subject: Application – HR Ops & Admin Executive
#WeAreHiring #Hiring #HRJobs #OfficeCoordinator #HRAdmin #CareerOpportunity #JobOpening #AdminSupport #HROps